Communication is at the core of every project. In fact, many would go as far as to state that project management is nothing more than skilled communication. Having better communication between team members will enable you to get more done in a shorter period of time and tackle challenges that just would not be possible without stunning teamwork.
Just a few tips for project management communication.
Communicate the Vision
The first and most important thing to communicate in a project is the vision. Quite simply, what needs to be done and precisely why.
Just assigning individuals to do things won’t inspire them to give it their all. Then again, if people know why they’re doing various thing and exactly how it’ll impact the project, customers or the world at large, they’ll be much more encouraged to give their all.
Close the Loop
Get in the habit of closing the loop. That’s the habit of “closing” any open request with an email or conversation.
For example, say someone asks you to go and buy some folders for the office. You buy the folders. The majority of folks would consider this task carried out. However, the loop hasn’t been closed. The last action of closing this loop would be to email the person who made the request letting them know the folders are in the office.
If loops aren’t closed, even when things are getting done, individuals will feel like there are lots of incomplete tasks hanging around. Closing the loop creates a sense of progress and a sense that things are being done.
Practice Transparency & Honesty
Be transparent with the numbers and be honest with mistakes. Countless studies have shown that honesty is a far greater motivator than money in the place that you work.
Admit your mistakes when you make mistakes. This is the first step to creating a culture where other people on your team are willing to also admit blunders. You should not blame others for mistakes; instead look at them as opportunities for learning.
Be transparent with profits. Some companies try to hide how much cash flow they’re making or losing for worry of jealousy or judgment. That’s a detrimental way to build a team.
Processes should be documented, as should goals, tasks, team member roles and anything else that’s integral to the project’s success.
There’s a great difference between a company that has well documented processes for running a project and a company that just runs projects in an impromptu manner.
Building a strong team that has healthy lines of communication is crucial to getting projects done on time. Communicate the vision, close loops, cultivate transparency and practice documentation to create a well oiled getting-things-done corporate culture.
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